Learn How To Recover Deleted Or Lost PowerPoint File Efficiently

Part 1 – You Need to Recover Deleted or Lost PowerPoint File Sometimes

As an important part of Microsoft Office, PowerPoint is used widely. PowerPoint, along with Word and Excel, provides great convenience for our work, improving the work efficiency to a large extent. Well, power failure, system crash, human error or many other reasons could make your PowerPoint file (also known as PPT file or PPTX file) gone (or at least the content of it gone). No wonder there are so many people who asked "how do I recover unsaved PowerPoint files" and "how do I recover deleted PowerPoint file".

Taking this into consideration, we feel it's necessary to talk about how to recover deleted or lost PowerPoint file with third-party recovery program or with the solutions provided by Microsoft.

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Now, let's start with a specific case of PowerPoint recovery.

"I worked on a PPT file all day -- dumbly gave it a very generic name like "2011"-- saved it to a specific folder, tried to open it later in the day and...it wasn't there! Did a Windows Search for all files with "2011 (a lot!) But nope: Not there. Not in Recent files in PPT either.

Searched in Temp files. Doesn't seem to be there unless I can't really understand what those file extensions are. And anyway, I can't find a program that I have that will open them anyway. And something tells me that won't be any help anyway.

It HAS to be somewhere; but where and how can I find it? This was a one-day work file (a lot of work for a client but just one day) so performing a recovery of when the last time the system worked is not really going to help. In fact, it will erase all the work I did (not that I'll ever find it anyway...). Can anyone offer any other ideas of how to find this file that is so generically named? Much thanks."

- asked by Annik in Microsoft Community

Annik said that she has worked on a PPT file all day, but now lose it. She struggled to find the PPT file based on her knowledge but ends with a failure. Now, she needs someone to help her out of the woods.

In her case where the PPT file is lost unexpectedly, we guess a piece of powerful PPT recovery software may help. Here, we suggest MiniTool Power Data Recovery, which has helped a lot of users finish PPT recovery or the recovery of other kinds of files and won the favor of many people. Believe it or not, it works well in various file loss cases; and even if it can't find the specific file for you, it will never do any damage to your disk and other data. So you might as well give it a shot, and we believe it will surprise you.

After that, we'll talk about the AutoSave function and Auto Recovery options of Microsoft PowerPoint in detail. Please jump to it if you want to know clearly about those features.

Part 2 – Recover PowerPoint File with Different Methods

According to search, the recovery of MS PowerPoint content is widely talked. Sometimes, we have deleted a very important PowerPoint file by mistake and sometimes, the PowerPoint file/content is lost somehow due to different reasons like system crash and power failure. No matter which the situation is, you must want to restore PowerPoint file, right?

Here, we provide different ways to help you recover deleted PowerPoint file and recover not saved PowerPoint. You should first confirm your situation and then select the appropriate way to start PowerPoint file recovery yourself.

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How to Retrieve Deleted/Lost PowerPoint Files

Before you do anything else, you should acquire a MiniTool Power Data Recovery, which is regarded as the best file recovery program by a large number of users. Considering that the size of PowerPoint file is generally not too large, we advise you to download the free edition of MiniTool Power Data Recovery, which provides 1 GB of free data recovery.

Tips: to recover deleted or lost PowerPoint files on Mac, you should get the Mac edition – MiniTool Mac Data Recovery, the free edition of which allows you to recover 1MB of data for free.

You can download the program directly by clicking on those two buttons. Then, please run the setup program to install the software immediately. After that, you can launch it to enter the main interface.

Tips: in the following content, we'll take MiniTool Power Data Recovery Free Edition V7.0 as an example to show you the detailed tutorial on how to recover PPTX file.

Here are the recovery steps you need to know.

Step one: in the main interface, you'll see five functional modules; they're respectively

  • "Undelete Recovery", which is designed for accidental deletion obviously;
  • "Lost Partition Recovery", which allows you to recover files from lost partition;
  • "Damaged Partition Recovery", which is used to recover files from damaged/RAW/formatted partition;
  • "Digital Media Recovery", which is suitable for the recovery of multimedia files, like mp3/mp4 and photos;
  • "CD/DVD Recovery", which applies to optical disk data recovery.

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Apparently, when you need to recover permanently deleted files, for example, PowerPoint files, you should click on "Undelete Recovery". (If you need to recover lost PPT file, you ought to choose another module according to the actual data loss situation; for instance, click on "Damaged Partition Recovery" to recover PPT file when the drive which saves it corrupted suddenly)

Step two: after you entered the corresponding functional module, you'll see this prompt: "Select the drive you like to recover". So now please highlight the partition which is used to save the deleted PowerPoint file, and then click on the "Scan" button in the lower right corner to initialize the scan.

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Tips: next to the "Select the drive you like to recover" prompt, there is a "Load manually saved scan result" option. Besides, there is a "Previous Scan Result of" option at the top of the partition list (when you select it, the original "Scan" button will turn into "Load Result" button). Both options are not usable in the free edition; to make use of them or to recover more than 1GB of data, please upgrade your software to an advanced edition (Personal License is highly suggested for individual users).

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Step three: wait a few seconds to a few minutes (the scan speed of this module is fast) to get the scan result shown as follows. Now, please look through the found files and determine which one is needed and which one is not by looking at the "File Name", "Size", "Creation Date" and "Modified Date" information.

Then, check the files you'd like to recover and click on the "Save" button in the lower right corner to set a storage location for those files (please don't choose the original partition as the destination since it will lead to data overwriting; and once the secondary damaged is made, you'll never have a chance to recover the overwritten data).

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Step four: wait for a while to see the following successful prompt – "OK! The selected files have been saved to *" ("*" represents the storage location you've set in the previous step). It is a sign of the completion of the file recovery. Now, you may as well go to the target place to check the recovered files and then decide to close the software or not.

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The above steps are also useful when you'd like to recover Word document or excel file.

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Well, how to recover deleted PowerPoint files on Mac? You should get MiniTool Mac Data Recovery and run it to choose "Undelete Recovery" from the main window. Then, select the target drive to scan and check files to recover at the end of the scan.

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If you plan to recover Word document, instead of PowerPoint file, the "Ultimate Guide On How To Recover A Word Document" article will help you out. Please click to read it earnestly.

How Can You Recover PowerPoint Unsaved

Closing a PowerPoint file without saving the changes and system crashing down when PowerPoint is running are quite common things actually. You may easily run into one of them. When that really happens to you, how are you going to deal with it? If you have no idea at all about how to recover an unsaved PPT file, we are here for you; we'll show you the exact way to get back lost content with the AutoSave and Auto Recovery options provided by Microsoft.

1. In general, the autosave function is enabled in any newly created PowerPoint files unless someone has disabled it manually in advance.
2. All the steps shown below are finished in Microsoft PowerPoint 2010.

  • Recover unsaved presentations.

    When you need to get back the unsaved content while PowerPoint is still opening, you should follow this:

    a). Click "File" button in the upper left corner.
    b). Navigate to "Versions" under "Info" option, which is selected by default.
    c). Find out the certain version from all the automatically saved versions by taking a look at the autosave time.
    d). Click on it in order to open it in a new window, in which you can choose to "Compare" this one with the current version in the running PowerPoint or you can just click on "Restore" to recover this version.

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  • Recover autosaved PowerPoint.

    What if you have closed a PPT file without saving the many changes that have been made? Under this circumstance, you are not able to find the previous versions through above method. What to do at this time? Please calm down and follow the steps given below to recover an unsaved PowerPoint file all by yourself.

    a). Open any PowerPoint file on your computer or just create a new one.
    b). Click "File" in the upper left corner and select "Options", instead of "Info".
    c). In the pop-up "PowerPoint Options" window, please shift to "Save" from "General".
    d). Look at the "AutoRecover file location" and open C drive to expand the folder step by step in Windows Explorer (the default location is C:\Users\Username\AppData\Roaming\Microsoft\PowerPoint\).
    e). Find the unsaved PowerPoint file and click on it.
    f). Click on the "Restore" button in the open file and then choose "Yes" from the pop-up prompt window to allow the restoration of this PowerPoint file.

    Tips: if you can't find the "AppData" folder after clicking on your user folder, you should change the view settings to show hidden files, folders and drives.

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To know more about automatically save and recover files in Office for Mac, please look at this page.

Part 3 – A Brief Summary

While you are using Microsoft Office, you must be aware of the potential risks of important file loss, like Word document, PowerPoint file and excel file. In case of any unexpected data loss, we highly recommend that you make a reasonable backup plan for your data, at least important data. To backup data on a regular basis is a good habit that all of you should form.

Well, there're many cases in which the accidents happen before people have a chance to backup PowerPoint file or before they realize the importance of backup. Does this mean that data will be gone for good? Of course not! We have practical solutions to help you recover deleted or lost PowerPoint file efficiently. You should stop doing anything else when the accidents occur and then resort to the methods we mentioned in part 2 immediately in order to avoid any unnecessary data overwriting and recover as much data as possible.

If you run into any problems while recovering PowerPoint file that has been deleted or lost suddenly, please feel free to contact us via email or just leave a short message below to explain your problem. Then, we'll reply you very soon.

Common problems related to partition recovery and our solutions: