Ultimate Guide On How To Recover A Word Document

With the wide spread of Microsoft Office, we are used to saving personal information, business data and study materials in Word documents, Excel files and PowerPoint files. Those files are easily seen in computer hard drive, external hard drive, USB flash drive, and so on. However, if you don’t back up those documents and files, the data stored in them could be risky.

After all, accidental operations (deletion, formatting, etc.), virus attack and hardware failure can all lead to Word document loss. And in most cases, the data stored in that lost document are usually very valuable. That’s why so many users make up their minds to find the answer to how to recover a Word document. Later in this article, we’ll give them two wonderful solutions to help them recover lost Word document without trouble. One is recovering by using the built-in AutoSave feature of Microsoft Word and the other is seeking help from a professional Word recovery program.

The most famous and best-selling products – Microsoft Windows operating system and Microsoft Office series software – are developed by Microsoft Corporation, a US-based and multinational technology company. Currently, Microsoft is the world’s largest computer software provider. It ranked 110 in the Fortune 500 in 2013, and 104 in 2014. As the forerunner of the PC (Personal Computer) software development, Microsoft’s main business are developing, manufacturing, licensing and providing a wide range of computer software and services. Not to mention that, in January 2015, at the 66th Emmy Awards, Microsoft won the “TV function strengthen Equipment Award” issued by the National Academy of Television Arts and Sciences.

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It’s no wonder that as one of the main components of Microsoft Office software, Microsoft Word is so popular through the world. Everybody depends on it to save, manage and use important data conveniently. It’s amazing! To help users get to know more about this fabulous software we use frequently in daily life, we’re going to introduce Microsoft Office Word 2010 and how to recover a lost Word document in the following parts.

About Microsoft Office Word 2010

So far, Microsoft has released Microsoft Word 97, Microsoft Word 98, Microsoft Word 2000, Microsoft Word 2001, Microsoft Word 2002/XP, Microsoft Word 2003, Microsoft Word 2004, Microsoft Word 2007, Microsoft Word 2010 and Microsoft Word 2013.

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Among them, the Word 2007, Word 2010 and Word 2013 are the most popular ones. Since we find lots of questions related to how to recover a Word document 2010 when searching the Internet, we decide to talk about Microsoft Word 2010. You might be wondering why Word 2010 is popular, what’s the difference between it and other versions. Now, we’ll solve your doubts. There’re the fascinating aspects about Word 2010.

  • Create documents with amazing visual impact without trouble: Word 2010 offers us a range of new and improved tools that allow them to design documents like an expert and highlight important content very easily.

  • Whether you know it or not, the impressive formatting effects (such as gradient fills and images) can be added directly to the text. You can apply image effects (such as shadow, bump, light and image) and perform formatting settings to text in order to seamlessly blend it with your image. All those can be operated quickly and easily just through a few clicks of the mouse.

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    You’re able to choose from the new SmartArt graphics to build your impressive charts within just several minutes. With the newly added photos editing tool in Word 2010, you can insert, crop and add picture effects without the help of third-party photo editing software.

    You’re also able to choose from the many customizable Office themes to adjust colors, fonts, and graphics formatting effects in Word document. The same Office themes could also be applied for Microsoft PowerPoint and Excel 2010 to easily impart consistency and professional look for all documents.

  • Save time and simplify work: improved search and navigation experience has been added to Word 2010 to help us find information more conveniently than before. Graphics, tables, footnotes and annotations can all be used to find target content. The improved navigation pane provides us a visual representation of the document, making it possible for quickly browsing, sorting and searching the desired content.

  • Making use of Word 2010, you can easily cross the barriers of different languages. We mean, after all, it can translate words, phrases or documents for you. In this way, you’re endowed with the ability to set different languages for the on-screen instructions, help content and display content. It gets better that you’ll even be able to send the entire document to the site for parallel translation.

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    In addition, you can insert screenshots to capture visual icon, and then incorporate it into your work. When you decide to reuse the screenshots cross documents, you’re allowed to see its appearance before placing the added content to target location with assistance from Paste Preview function.

    Want to know the best part? Word 2010 simplifies the way you use functions; the new Microsoft Office Backstage view replaces the traditional file menu, so document saving, sharing, printing and publishing could be done after a few clicks of mouse; the improved function area enables you to quickly access the frequently used commands and create custom tabs.

  • Enhance teamwork: Word 2010 redefines the way people deal with a document together. With co-authoring function, you can share your ideas with others while editing documents.

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    For enterprises and organizations, the integration with Office Communicator does them a big favor – they could easily find whether the certain person, who is editing the document together with them, is available or not. And also, they could start a session easily without even leaving Word.

  • Access information from various locations: it’s possible that you don’t have a computer at hand when you burst of creativity, or come across project and work emergencies. Fortunately, you can now use Web or Smartphone to complete your work at the time and place needed.

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    Microsoft Word Web App is a perfect online companion of Microsoft Word. As long as you publish the document online, you’re able to access, view and edit these documents anywhere through your computer or Windows Mobile-based Smartphone.

  • Recover lost Word document content: have you ever been in this situation – you accidentally close the document without saving after working on it for some time? Or you come across power supply failure/system crash while editing document? You must have thought: oh my god, how could this happen. Could I find the lost Word document?

  • Luckily, there’s a built-in AutoSave function in Word 2010 which enables us to recover Word document easily from the automatically saved versions. The AutoSave function of Microsoft Office software, including Word 2010, is enabled by default. And the default time interval is set as 10 minutes (of course, you can change it by choosing an integer from 1 to 120).

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    Click “File” -> “Options” -> “Save” in order and this “Word Options” window will burst into your eyes. Here you can see both “Save AutoRecover information every _ minutes” and “Keep the last autosaved version if I close without saving” are checked by default, as we have mentioned above.

    The former means that Word will save the documents automatically for users in every certain minute according to their settings. So, various versions of documents are available for them to choose from while they’re editing. The latter means that, if users accidentally closed the document and chose not to save it, the last automatically saved document version will be saved to “AutoRecover file location” (which we can see below). So users are able to find lost document by going to the certain location if any accident happens.

Time Setting of the AutoSave Feature

The timer will be initialized every time when new modification has been made to document after the completion of the last auto-save/manual saving. And when the specified time interval is reached, another new version will be generated.

If you choose to manually save current changes by pressing “Save” button, the timer will be cleared and stop working until new changes are made to document after the manual saving. This is easy to understand after you read what we have said in previous paragraph.

How to Recover a Word Document That Wasn’t Saved

When editing & managing the information saved in a Word 2010 document, some users, who are relatively familiar with computer operation, would prefer to use “Ctrl + Z” to undo previous operations. This is a very convenient way to let your document go back to last state. However, the “Ctrl + Z” method could fail since it has limitation in undo times. At this time, recovering saved over/unsaved Word document from previous automatically saved versions is a perfect solution.

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  • How to recover a Word document that was saved over: just click “File” button in the upper left corner and you’ll see above window. Here, “Info” is chosen by default and there are three options under “Info”: “Permissions”, “Prepare for Sharing” and “Versions”. The last one is what we’re looking for, obviously. All automatically saved versions of current Word document are displayed in order according to saving time.

  • Now, you just need to click the certain version to open it in a new window, from which you can choose to “Compare” it with current version or just “Restore” it. Certainly, you can also go to find the automatically saved versions in computer by resorting to the “AutoRecover file location” and then double click on the certain version to open and restore it.

  • How to recover unsaved Word document: it seems getting worse if you close a document in which many changes have been made without saving because you could not find the previous automatically saved versions by clicking “File” -> “Info”. However, users can go to “AutoRecover file location” to check the needed version.

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    If you can’t remember or don’t know the exact file location for AutoSaved Word document versions, you can open any Word document on your computer and then click “File” -> “Options” -> “Save” to see it. After that, go to the certain folder and start to search for the desired Word document version. Generally, the AutoSaved Word document files will be stored in computer with a name formed by your original file name, “Unsaved” and some special symbols and numbers (see above picture). Beside, this file is read-only and saved as an ASD file.

    If you finally found your needed document, just double click it to open in Microsoft Office Word software. Now, you’re given the choices of “Compare” and “Restore”; just click “Restore” to recover the unsaved Word document version to replace the current version of that document.

How to Recover a Lost Word Document

Above two methods are indeed very practical for Word 2010 users. However, it can’t take effect when the automatically saved Word document is lost due to virus attack, mistaken deletion or other reasons. Apart from this, if there’s no automatically saved file when the original Word document is missing, how to it would be a tough issue. What users are expected to do at this time? Our suggestion is adopting a professional Word recovery program called MiniTool Power Data Recovery.

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After downloading and installing MiniTool Power Data Recovery, you need to launch this program to enter its main interface shown in above picture. Now, you are supposed to choose one from the displayed five function modules to start recovering missing Word document. Here are some tips on teaching you to choose a suitable module:

If only your missing document is deleted by accident or lost after system crash, and there’s no damage has been brought to the partition, you should just click “Undelete Recovery”.

If your document is included in a partition which is lost from computer now, you need to choose “Lost Partition Recovery” now, absolutely.

If your partition is not missing but damaged somehow (couldn’t be opened or become RAW), obviously “Damaged Partition Recovery” module is the best choice.

After choosing a module, you should follow the instructions shown in following interfaces to finish Word document recovery all by yourself.

Now, you must have known clearly about how to recover a Word document from existing & intact, missing and damaged partition. Thus, how to recover a deleted Word document and how to recover a corrupt Word document won’t be a problem for you. Now, hurry up to rescue your important information in Word document.

Common problems related to partition recovery and our solutions: